Terms and Conditions
We are Sail in (Thailand) Co Ltd, Sail in Thailand. By signing this contract you agree to these conditions. A contract exists as soon as Sail in Thailand has received the completed booking form, duly signed by the Charterer, and the full deposit whereupon a booking confirmation form will be issued. Notification of discrepancies should be made immediately.
The Charterer must be over the age of 18 years and confirm that he/she and/or the crew members are capable and competent to sail the yacht in the cruising area of the yacht
A deposit of 25% of the charter fee will be required at the time of booking as confirmation; the holiday price will not be subject to change once the deposit has been received by Sail in Thailand. The balance of the price of your holiday must be paid 8 weeks prior to your departure date. If the balance is not received by the due date Sail in Thailand reserves the right
to cancel the holiday, retain the deposit and to levy any cancellation charges. Bookings made within the 8 week period must be paid in full at the time of booking. The Charterer is responsible for additional running expenses occurring during the charter such as food, pilotage, mooring and docking fees, port charges, cruising taxes and customs, these charges are not part of the charter package.
Any monies paid for the charter booking (including any deposit) will be held by Sail in Thailand in a separate account bonded against the risk of financial failure of Sail in Thailand until the start date or earlier cancellation of the charter whereupon the monies will be released against the booking in accordance with this contract.
Once the following formalities have been completed the charterer is in possession of the yacht , for the agreed dates.
a) Full payment of the charter
b) Submission of Crew list and arrival details (no later than 2 weeks prior to charter)
c) Submission of Sailing Certificate and Experience Report – at the time of booking
d) Refundable Yacht Security is received at the Base
Obligations of Sail in Thailand
Sail in Thailand will provide a navigable yacht equipped pursuant to the laws and regulations in force of the flag and registration of the yacht at specified start time. Sail in Thailand will issue the boat papers specifying the navigation area, period authorized and area/boat covered by insurance. Should the specified Yacht not be available, Sail in Thailand reserves the right to substitute with a similar Yacht. In the event of the yacht being cheaper/smaller, Sail in Thailand will refund the price difference or alternatively you may elect to cancel the charter with a full refund. The Charterer shall be entitled to a pro-rata portion of the charter fees covering periods of delay in delivery of the Yacht.
Competence of Charterer
Should Sail in Thailand discover that the client is not competent to handle a yacht, Sail in Thailand reserves the right to terminate this agreement forthwith with no refund of Charter fees or, if available, employ a skipper for an additional charge. The Charterer acknowledges that Sail in Thailand does not independently investigate the competency of any Charterer to sail, but relies solely on the information provided (Sailing Certificate or Experience Report). The Charterer agrees not to sail the Yacht single-handed and to ensure at all times a competent skipper (over 18 years of age) and leading crew member are aboard except while safely moored. Sail in Thailand reserves the right to terminate the arrangement without liability if the Charterer’s behavior (in Sail in Thailand reasonable opinion) is causing distress, damage, danger or annoyance to the crew, other customers, staff, any third party and property Sail in Thailand shall not be liable for any costs incurred.
Obligations of the Charterer
Should the Charterer not be present at the specified date/time due to whatever reason, Sail in Thailand reserves the right to reset the time of delivery within a 24-hour period thereafter. The Charterer must examine the Yacht prior to departure to determine whether the vessel and dinghy are in good working order, are properly outfitted with all standard safety equipment and accessories as well as any other requested items (inventory). Acceptance by the Charterer certifies that Sail in Thailand has fulfilled its obligations. Sail in Thailand strictly prohibits the use or consumption of illegal drugs on board. Sail in Thailand shall not be held liable for claims resulting in property damage arising from or related to consumption of alcohol or drugs.
Use of the vessel
The Charterer agrees to take on board the number of Passengers stated on the Crew list (this must not exceed the maximum number that the yacht is licensed for according to Thai law). The yacht is only to be used for pleasure. Racing is not permitted except for pre booked events when specific conditions apply. The vessel shall not transport merchandise, engage in trade, nor in any way violate the laws of any other government within the jurisdiction. Rafting to another vessel at anchor is strictly prohibited. Night sailing (between 30 min before sunset and 30 min after sunrise) is not permitted. The Charterer agrees to restrict the use of the Yacht to the ‘cruising area’. It is the responsibility of the charterer to observe the laws of any country the Charterer visits and to report the arrival and departure of the yacht to the harbour master. Animals are not allowed on any of our yachts.
Redelivery of the vessel
The Charterer agrees to return the yacht fully equipped, clean, refueled and in the same condition as first delivered. The Charterer should allow sufficient time to make this re-
delivery taking into account prevailing weather conditions. Should the Charterer be delayed, Sail in Thailand needs to be informed immediately. Otherwise Sail in Thailand has the right to:
a) Charge a pro rata fee for the time the delivery is delayed plus 25% for any loss that Sail in Thailand or the Yacht Owner may sustain due to the delayed delivery.
b) Charge for all expenses involved in returning the yacht to the originally agreed port (should the yacht be left at any other location).
Sail in Thailand is covered by a standard marine Yacht policy against direct physical loss to the vessel, bodily injury, property damage and civil liability. Said insurance is subject to specified deductibles for which the Charterer is responsible. The policy provides full cover for the yacht and 10,000,000 Baht third party cover. The Charterer and crew remain responsible for loss or damage from negligent or willful misuse of the Yacht or failing to adhere to the Sail in Thailand briefing or onboard instructions. A supplementary insurance for cancellation is recommended. In addition, the Charterer is encouraged to review his current health and liability insurance to ensure proper coverage during the period of his charter.
Yacht Security Deposit
A refundable payment is required to cover the possibility of damage to the yacht and its equipment including damage caused by you to a third party. Option 1: Refundable Yacht Security deposit 150,000 Baht will be taken at the base or held by the booking agent and the charter party will be responsible for the costs of any damages to the yacht and fittings and ancillary items up to the value of the yacht security deposit. Please note the yacht security deposit does not cover any acts of gross negligence, sailing under the influence of alcohol or drugs or taking the yacht single-handed and in these instances, the yacht security deposit is not the maximum liability of the Charterer.
In the event of damages, collisions and loss of equipment, the Charterer must take all reasonable steps to minimize further loss. The incident must be reported immediately to Sail in Thailand The charterer must promptly report the incident to the local Authorities of any damage or loss to people or other property. In the case of an emergency (i.e. a situation that is likely to cause injury or damage the yacht) then the Charterer should contact the Sail in Thailand base and agree on the price to be paid for a tow. Failure to comply with these terms may void the insurance coverage and the yacht security deposit.
The Charterer must notify the Company about any visible damage to the yacht prior to embarkation. The Charterer must immediately notify the Sail in Thailand base of any shortcomings, problems or deficiencies during the charter so that remedial action can be taken. If the complaint cannot be resolved locally, the complaint should be given in writing within 14 days following the end of the holiday. Sail in Thailand will reply within 5 days. Under no circumstances will the level of compensation exceed the charter fee paid to Sail in Thailand. Any dispute arising from this complaint that cannot be resolved to the satisfaction of both parties will then be referred to arbitration.
Changes to holiday
In the unforeseen event that the yacht should not be available for your charter on the date agreed, i.e. due to damage by the previous Charterer, Sail in Thailand will provide reasonable accommodation ashore excluding meals until the yacht is either repaired or becomes available. In the event that Sail in Thailand has to cancel the booked charter within the 8 week final payment period an alternative yacht will be offered of equal or higher standard (if available) or a full refund will be given. There will be no compensation paid in case of Force Majeure.
Cancellations must be made in writing, by the lead party name, and received by Sail in Thailand prior to the start date. The date received by Sail in Thailand office will be the date used to determine cancellation charges which are levied on the following scale:
- Date of booking to 6 weeks prior to charter start date 50% of the charter fee
- 6 weeks prior to start of charter 100% of the charter fee
Should the Charterer need to make a change to the booking after confirmation has been sent, e.g., yacht dates, crew changes, after the 8 week final payment period Sail in Thailand reserve the right to make an administration charge of 2,000 Baht. If you request any major alterations during the 8 week final payment period it will be treated as a cancellation and re-booking. Any alterations should be made in writing.
No sailing experience is required if you book a skipper for the whole duration of your charter. One of your berths must be allocated to your skipper. Food and refreshment for the skipper (and/or Hostess) is the responsibility of the Charterer during the charter period.
Governing Law and Venue repeat as below
This agreement will be governed by Thai Law and any disputes will be dealt with by the Thai courts.
This document is to be returned signed to signify that I personally agree to the above conditions and on behalf of the crew.